Grant & Contract Specialist III

with laboratory leadership to continually assess and direct a wide range of issues including research program operations, personnel management, regulatory, quality improvement, long range financial planning.

Responsibilities

ESSENTIAL FUNCTIONS:

• Lead effort in management of all pre-award administration, to include, but not limited to, advising Sr. administrator and PI of sponsor guidelines, participation in application assembly, budget preparation, faculty guidance, e-submission processes, UMMS required paperwork, etc. and other administrative requirements for the submission of all federal and non-federal grants and contracts
• Working knowledge of NIH and other federal, state and foundation regulations and requirements.
• Identifies, proposes and implements creative solutions to potential fiscal issues.
• Develop and manage the division's annual budget and report variances and recommend corrective action. Provide high level fiscal analysis on forecasts as needed
• Verify that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements. • Coordinate with central grant accounting and department staff on deposits, electronic transfers and cost transfers to funds/contracts
• Manage division(s) funding sources by monitoring revenue and expenditure activity
• Represent the department at administrative meetings within and outside of the Medical School applicable with their assigned divisions.
• Develop, lead and train junior staff which include (administrative assistants, financial assistants, and lower level grants and contracts specialists)
• Serve on Institutional committees established to improve school operations and system implementations
• Assist in determining space and facility needs for the unit faculty
• Advise faculty and staff on compensation and benefit policies and procedures
• Monitor regulatory and compliance requirements for all sponsored research activity, keeping detailed files and a tracking mechanism for annual renewals. Inform Sr. administrator of variances
• Assist in analytical studies of existing or proposed clinical trials to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
• Monitor all clinical trial funding sources for assigned divisions by tracking revenue and expenditure activity and monitoring of trial milestones, identify variances and assist in resolving account variances
• Monitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices; monitor the contracts for cost effectiveness and quality performance standards
• Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Sr Administrator and PI” s as needed. Perform analysis of data as required
• Work with the Sr. Administrator, principal investigators, and staff to resolve problems and to optimize the use of funds as required; finalize all expenditure activity of expired grants; deposit checks to any income and service fund accounts
• Manage all phases of post-award grants and contracts administration, to include monitoring budgets, expenses, and recovered overhead. Advise Sr. Administrator and PI of reporting requirements
• Assist faculty in finding possible funding opportunities
• Monitor post-award activities to ensure adherence to sponsor guidelines and all reporting requirements are met. Inform Sr. Administrator and PI on budget variances
• Oversee changes to award budgets and the submission of the necessary paperwork for approval of such actions
• Prepare reports for federal and sponsoring agencies
• Assist and participate with Grant Accounting in award termination process to close-out accounts. Notify Sr. Administrator and PI of final status
• Monitor operating expenses, prepare monthly variance-to-budget reports, Departmental voluntary and mandatory cost sharing, and advise the Administrator on reconciliation actions
• Oversees fiscal functions of Administrative Assistants within their assigned divisions (e.g. procard oversight, travel requests from multiple PIs and staff and oversee the processing of consultant agreements, travel vouchers, purchase orders, reallocation of expenditures, and other expenses
• Oversee and responsible for Effort certification for faculty
• Responsible for the process of initiating and submitting payroll personnel action forms related to transfers, funding changes etc. Audit the accuracy of employee payroll data
• Provide great customer service
• Perform other duties as assigned.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Finance, or Accounting, or equivalent experience (In school)
• 5-7 years of relevant job experience, or equivalent, preferably in an academic environment.
• Demonstrated ability to analyze and interpret financial documents, such as system reports, at both account and summary levels
• Demonstrated research administration experience with pre and post award emphasis.
• Proficiency with Microsoft Office applications (Word, Excel, Access and, PowerPoint), or similar software applications. Knowledge of enterprise financial products
• Excellent interpersonal skills (verbal and written) needed to present and communicate effectively with all levels of management
• Proficiency and experience with a Grants Management system
• Detail-oriented & analytic problem-solver • Excellent organizational and electronic document management skills • Ability to prioritize and manage multiple deadlines • Excellent people skills and relationship management
• Good communication skills across multiple levels of the organization. • An enthusiasm for working in a multicultural, multi-ethnic setting.
• Ability to maintain extensive electronic document and e-mail files which are department property.
• Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.
• Exceptional attention to detail and confidentiality.
• Highly goal oriented, self-motivated, and team player

Organization

Realize Your Opportunities – A Career at UMASS Medical School

Inside Workings at UMASS Medical School

The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.

Mission and Culture

• We’re serious about our mission and about our people.
• Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
• International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists, discover causes of and cures for disease and help improve the quality of health care.
• Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
• Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients. These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
• Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
• Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.

Careers

UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion. UMMS is a world-class institution with opportunities to match.

Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.

Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce. In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.

24/7 Access to Employment Opportunities – iCIMS is our online job search and application system. iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!

Benefits

With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.

• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.
• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.
• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.
• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.

Apply for a Job

As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the “Careers” tab.

Start Now and Realize Your Opportunities!

A History of Making Vital Improvements - UMASS Medical School Milestones

• 1962: Legislation establishes University of Massachusetts Medical School
• 1970: First medical students begin classes in Shaw Building
• 1974: First class graduates 16 MDs
• 1979: PhD program begins
• 1986: Graduate School of Nursing opens
• 1986: PhD program becomes Graduate School of Biomedical Sciences
• 1994: Graduate School of Nursing initiates PhD program
• 1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
• 2001: Lazare Research Building opens
• 2002: Campus Modernization begins on the University Campus
• 2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
• 2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
• 2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
• 2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
• 2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.
• 2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
• 2010: Ambulatory Care Center opens
• 2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens