Andrew Young School of Policy Studies
Georgia State University
Technology & Research Support
The Andrew Young School of Policy Studies is one of the nation's
leading policy schools dedicated to addressing critical social and
economic challenges through interdisciplinary research and policy.
The school comprises diverse academic units, including the
Department of Criminal Justice and Criminology, the Department of
Economics, the Department of Public Management and Policy, the
School of Social Work, and the Urban Studies Institute. With
top-ranked programs and research centers and over $35 million in
sponsored research funding, the school leverages its downtown
Atlanta location to engage with significant public policy issues at
the local, national, and global levels. Emphasizing innovation and
student success, the school prepares students and professionals to
meet the evolving demands of advancing the public good across all
sectors.
AYSPS Technology & Research Support
is seeking dedicated and experienced Grant and Contracts
Officer II.
WHAT MAKES the Andrew Young School of Policy Studies a GREAT
PLACE?
· Generous benefits, including health, dental, vision, tuition
assistance, retirement, etc.
· A knowledge-sharing organization that works collaboratively with
diverse partners.
· Professional development opportunities and mentorship
HERE IS WHAT YOU WILL DO
Reporting to the Associate Dean for Finance and Administration, the
Grants and Contracts Officer II is responsible for the
administration and management of sponsored projects, including
grants and contracts from federal, state, foundation, and private
sponsors. This position provides pre-award and post-award support
to faculty and staff by ensuring compliance with institutional
policies, sponsor regulations, and applicable laws throughout the
lifecycle of sponsored programs. This position will also provide
research administrative support to ASYPS research centers. The role
requires strong organizational and interpersonal skills, attention
to detail, and the ability to manage multiple priorities in a
fast-paced academic environment.
The essential duties and responsibilities of the Grants and
Contractors Officer II are the following:
Pre-Award Administration
- Develops and manages grant proposals and other sponsor-funded
applications and budgets for PIs as assigned
Ensures all proposal elements are consistent, accurate, and
complete, including required documentation, budget, cost share,
subcontracts, etc.
Ensures that all submissions comply with federal, state, local,
and University guidelines.
Adheres to sponsor deadlines to ensure timely submissions.
Develops budget and budget justifications, which include
proofing the budget.
Advises the PI on administrative requirements in preparing
submissions.
Routes proposals via workflow for college-level and Office of
Sponsored Programs (OSP) approval.
Post-Award Administration
- Route award notices for approval and account setup.
- Request advance accounts for sponsored projects.
- Process rebudgeting requests in accordance with sponsor and
institutional guidelines.
- Conduct monthly expenditure reviews and identify discrepancies
or needed corrections.
- Prepare and submit prior period adjustments and journal entry
requests as needed.
- Ensure allowable and compliant costs are applied to sponsored
projects.
- Assist Principal Investigators (PIs) with managing funding
throughout the lifecycle of awards.
- Create financial projections, budget forecasts, and status
reports for sponsored projects.
- Process subcontract payments and other project-related
payments.
- Support post-award financial management and ongoing grant
administration activities.
Research Administration & Liaison Responsibilities
- Act as a liaison between department heads, faculty, legal
counsel, the Office of Research, and sponsoring agencies to support
successful proposal submissions.
- Serve as the Andrew Young School (AYS) liaison to URSA and OSPA
offices.
- Communicate new developments, processes, and critical
information related to research administration.
- Present research administration updates as needed at bi-annual
Andrew Young School staff meetings.
Fa culty & Research Staff Support
- Provide technical assistance, support, and guidance to faculty
and staff regarding research administration processes
- Deliver training and support to staff with research
administration responsibilities
Award & Sponsored Activity Management
- Maintain the Andrew Young School awards and submissions
database.
- Track all sponsored activities within the college or assigned
entity.
- Perform detailed reviews of award documents and award
notifications throughout the grant and contract lifecycle.
Effort Reporting & Compliance
- Coordinate effort reporting activities conducted three times
annually.
- Collaborate with departments to ensure the Andrew Young School
meets all university deadlines.
- Serve as the pre-reviewer for the Dean's Office faculty and
assigned research portfolios.
- Resolve discrepancies through retroactive cost transfers,
earnings reports, and related corrective actions.
Departmental Research Administration Support
- Serve as a departmental research administrator during staff
leave periods or position vacancies
- Provide pre-award and post-award research administration
support until vacancies are filled or staff returns
- Perform other related duties as assigned by the Dean, Associate
Dean, and Assistant Dean.
Qualifications :
Minimum Requirements:
· Bachelor's degree and three years of related experience; or a
combination of education and related experience.
