Human Resources Administrator

Stanford Law School is recruiting for the position of Human Resources Administrator (HRA) to support its Human Resources department, under the direct supervision of the Assistant Director of HR. The HRA acts as one of the first points of contact for all general HR inquiries at the Law School, and serves as a resource to staff, student employees, and faculty on human resources policies, procedures, and practices and will have a strong commitment to confidentiality. As we launch our new HR/Payroll system, you will be a change agent and support the HR team in mastering the system while being a support to staff as well.

The HRA is an integral position on our HR team. A successful candidate will possess strong customer service skills and apply those skills to supporting a diverse population of 300 regular benefits-eligible staff, 73 faculty, and 200+ student/contingent employees. Given the generalist nature of this position, it is expected that the HRA be resourceful, curious, and take initiative in learning the many facets and needs of the HR office and its clients (systems, process flow, employee populations, etc.). To be successful in this role, you will embrace a culture that believes in teamwork, accountability, flexibility, honesty, and a growth mindset. You will join a collaborative team that performs work with a high standard of confidentiality and respect at its foundation. As one of our “go-to” human resources contacts for staff for a wide variety of inquiries, you’ll effectively communicate human resources and departmental policies and procedures, and will resolve basic issues as appropriate.

Your responsibilities include:

• Support the HR Team and SLS population with the transition to Sequoia by helping with staff trainings, holding Office Hour sessions, and 1:1 ad hoc support after system launch
• Analyze issues from an HR perspective in order to determine, implement and communicate appropriate course of action and response for basic issues, while consulting with other team members as appropriate for more complex issues.
• Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members. Audit payroll payments to ensure accuracy and resolve pay issues.
• HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
• Performance Management: Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition: Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Maintain personnel and human resources-related files, such as OpenText and Doucment of Record in Sequoia.
• Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.
• Perform a high volume of system and spreadsheet data entry under tight deadlines to track seasonal and year-round employee hires, terminations, employment updates and payroll payments. Initiate and track completion of background checks and required pre-employment onboarding steps, and follow-up with employees as needed.
• Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. Initiate and track background checks. Serve as the Sequoia Timecard Administrator for the Law School.
• Prepare and send offer letters to contingent employees. Collaborate with HR supervisors on offer letter drafts and other correspondence.
• Create and maintain labor distribution schedules in Oracle for accurate distribution of staff and faculty salaries. Perform labor adjustments as needed.
• Assist with the coordination and staffing of annual HR events.
• Support the process (transactions and documentation) for academic and staff appointments/reappointments, student and temporary hiring.

To be successful in this position, you will bring:

• Associate degree and two years of relevant experience, or a combination of education and relevant experience. Bachelor’s degree preferred.
• Strong attention to detail and accuracy: Ability to process a high volume of tasks, data entry and data management while still maintaining a high level of accuracy. Demonstrated quantitative and analytical skills.
• Ability to learn and apply general human resources policies using problem solving skills: Preferred familiarity with Stanford policies and state and federal employment and labor law. Ability to analyze issues from a human resources perspective in order to communicate and implement effective solutions.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Excellent oral and written communication skills.
• Strong and effective interpersonal and customer service skills: Demonstrated ability to communicate effectively with diplomacy and tact.
• Ability to organize, set priorities, and work independently while taking direction from others as appropriate.
• Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems such as PeopleSoft, and time/leave systems strongly preferred. Experience using email and internet. Experience using Google Drive suite (Docs, Sheets, Forms, Slides) preferred.
• Ability to frequently sit, and consistently perform desk-based computer and other office-related tasks

Human Resources Support 1
Job Code: 1705
Grade: F
Exemption: Non-exempt
FTE: 100%
Fixed Term through December 18, 2026
Note: Only internal candidates are being considered for this position.