Human Resources Coordinator

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Job Summary

Department-Specific Responsibilities

• Performs customer service functions by answering employee requests and questions received via email, phone call, instant messaging, or in-person
• Refers employment verification requests to payroll
• Processes unit eDocs according to university standards for students, staff, and hourly positions
• Initiates job postings, screen applicants, disposition applicants, and initiates offers in online applicant systems
• Verifies I-9 documentation
• Submits requests for employee background checks and applicable motor vehicle checks
• Supports interview scheduling and other meetings as needed
• May assist with preparing interview materials and coordinating candidate logistics
• Performs other departmental functions as needed to ensure coverage

General Responsibilities

• Coordinates, processes, verifies, and maintains academic and/or staff HR related documentation, which may include recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absence
• Assists academic and/or staff HR team by researching information and answering academic and/or staff HR or policy related questions
• Creates, compiles, prepares reports and documents for academic and/or staff HR related activities
• May work closely with other academic and/or staff HR functional areas
• Performs data entry for processing transactions and maintaining and keeping employee information current
• Provides administrative support to other academic and/or staff HR staff
• Maintains high standards of confidentiality of all employee records and documents

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of administrative support (preferably providing HR support using Microsoft 365)

SKILLS

Required

• Demonstrates customer service skills
• Effective interpersonal skills
• Ability to simultaneously handle multiple priorities
• Friendly and service-oriented
• Highly thorough and dependable
• Strong organization and prioritization skills
• Proficiency in Microsoft Excel and Word

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Indianapolis Campus

Advertised Salary

$40,000.00 - $44,000.00 annually based on experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Human Resources

Job Family: HR Generalist/HRBP

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination and contact information here: https://policies.iu.edu/policies/ua-01-non-discrimination/index.html .