Instructional Support Specialist

Description

Priority Screening Date: September 23, 2026

To Apply: Instructional Support Specialist Open Until Filled

POSITION OVERVIEW

Under direction of the assigned supervisor, the Instructional Support Specialist provides advanced administrative and technical support to the Office of Instructional Management; serves as the point person for the coordination and oversight of instructional room management and facilities related tasks within the Office of Instructional Management. This includes organizing room assignments, resolving space conflicts, and developing contingency plans to ensure optimal use of instructional spaces. In addition, the specialist performs a range of activities such as developing, updating and producing college schedules, catalogs, faculty notices of assignment, and related documents. The position utilizes the College's systems to input and maintain data/information and to design and modify instructional publications.

DISTINGUISHING CHARACTERISTICS

An Instructional Support Specialist is distinguished from an Instructional Support Analyst in that an incumbent in the latter class ensures the accuracy and timeliness of faculty pay and coordinates the submission of the Apportionment Attendance Report and other Chancellor's Office reporting.

COMMITMENT TO DIVERSITY

College of Marin (COM) is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice are valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population.

We serve a county population of approximately 250,000 residents. Based on fall 2025 credit enrollment data, the diversity of students at the College includes greater representation than the county with regards to enrollment with Hispanic/Latinx (37% of enrollment), Asian (7%), Black/African American (3%), white (44%), and multi-racial (7%) students. The high-quality education and training at the College are made possible by our faculty and staff who are committed to excellence. As of fall 2024, College of Marin's workforce includes Hispanic/Latinx (17%), Asian (7%), Black/African American (5%), white (57%), and multi-racial (3%) employees.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

SELECTION PROCESS

• Please be sure to review the Required Application Documents section below to ensure that you are attaching everything required. Incomplete applications will not be accepted.
• All application materials must be received by the Priority Screening Date to be considered during the initial screening.
• Applications received after the priority date may be considered thereafter at the discretion of the College until the position is filled.
• The initial screening will begin after the priority date, and applicants will be notified of their status, either way, thereafter. Applicants selected for interview will be contacted separately to schedule an interview appointment with the screening committee.
• This position primarily performs its duties on the Kentfield campus with occasional travel to the IVC campus in Novato, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.
• Regrettably, College of Marin is not able to offer reimbursement for travel or relocation at this time.

Essential Functions

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Performs a variety of specialized activities involved in developing, reviewing, updating and producing college schedules, College catalogs, faculty notices of assignment and related documents in accordance with established District policies and procedures.
• Communicates and works with academic departments to prepare, proof and revise materials such as schedule information and related documents. Compiles, prepares and distributes schedule packets to appropriate personnel; assists academic departments and staff with developing course schedules and identifying and resolving related issues and conflicts; collects, assembles, sorts, files and processes a variety of forms and documents required for instructional support functions; processes and implements schedule changes; reviews documents and information for accuracy and completeness; identifies errors and discrepancies; makes corrections as needed.
• Inputs and updates instructional schedules, College catalogs and various other information into curriculum management and course scheduling systems and related software; develops and maintains related databases; identifies and resolves discrepancies and assists in resolving scheduling conflicts; modifies and deletes classes from schedules as instructed; reviews and maintains currency and accuracy of catalog and schedule information; assists in ensuring classes and schedules align with established articulation and general education requirements.
• Assists with the review and reconciliation of faculty course assignments, room assignments, dates, days, hours and other information against schedule printouts and other documents; verifies accuracy of teaching units, budget codes; identifies and resolves discrepancies; ensures catalogs and schedule information is up-to-date and accurate.
• Proofreads, edits and revises schedules, College catalogs and related work such as course descriptions, sections, notes and instructions and adjusts text as needed; processes, verifies and updates schedules and catalogs with new courses, class deletions and instructor changes, room, day and time.
• Assigns and reserves classrooms for instructional staff, District and department activities and outside uses; develops and maintains online room activity schedules and calendars; prepares and updates room charts and matrices.
• Assists in the production and publication of the College catalog; works with Marketing and Communications to produce print-ready catalog copy; processes course materials used in updating the catalog; generates supplemental catalog materials.
• Assists in the preparation of, maintenance of, revisions to, modifications to, and updates to faculty notices of assignment as assigned; maintains data, records, and information related to contracts and assignments; monitors and adjusts contracts in response to teaching units and related changes; computes instructor teaching loads and units; ensures compliance with established limits and requirements; may assist with faculty payroll processes.
• In collaboration with the Articulation and Curriculum Analyst and Instructional Support Analyst, assists with production of the credit and noncredit schedule of classes, working with Deans, department chairs and Marketing and Communications to provide essential coordination among areas and managing project and workload schedules.
• Provides training and assistance to faculty and classified staff division scheduling coordinators, division deans, and others in the development and production of the academic class schedule; maintains and assists with production of training materials including tip sheets, videos, manuals and guides.
• Provides first point of contact for faculty, staff and administrators in the Office of Instructional Management; receives and responds to inquiries and requests for technical assistance from a variety of sources including academic divisional staff, counselors, articulation personnel in other schools, and students; provides information, facilitating communication among parties and/or providing direction.
• Supports Dean of Instructional Management to aid with administrative functions; researches a variety of information, composes and distributes department materials, forms and communications required for assigned instructional support functions; reviews documents and information for accuracy and completeness; identifies errors and discrepancies; makes corrections as needed.
• Prepares and maintains a variety of manual and automated records, lists, reports and files related to catalogs, schedules, courses, instructors, teaching units and assigned activities; initiates computer queries, creates spreadsheets and generates and distributes reports as needed; maintains departmental calendars.
• Fosters an environment that embraces equity-minded practices, integrity, trust and respect. Supports, implements and promotes compliance with the District's Diversity and Equal Employment Opportunity Plan in all aspects of employment and education.

OTHER DUTIES

• Attends meetings as assigned.
• Represents the College and/or department on internal and external committees.
• Refers people to other offices, services, campus locations and resources as appropriate.
• Performs related duties as assigned.

Requirements & Desirables

REQUIREMENTS

Education and Experience:

• Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be graduation with an associate degree and two years of increasing responsible experience in instructional support including course scheduling; or an equivalent combination of training and experience.
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, sexual orientation, and ethnic backgrounds of community college students.

Desired Qualifications:

• A bachelor's degree.
• Experience in a California Community College.
• Bilingual skills in a designated second language.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• General practices, procedures and techniques involved in developing, modifying and updating college schedules, catalogs and related publications.
• Principles, methods and practices applicable to complex data entry and retrieval.
• Division services, goals, objectives, policies, procedures and practices.
• District organizational structure, services and programs.
• Principles, practices and techniques used in customer service.
• District payroll systems operations, practices and procedures.
• Basic research methods and analysis techniques.
• Safety policies and safe work practices applicable to the work being performed.

Skills and Abilities to:

• Understand and be sensitive to and respectful of the diverse academic, socio-economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.
• Perform a variety of technical activities involved in the development, updating and production of college schedules, catalogs, faculty contracts and related documents.
• Input data, develop and maintain related databases, and edit and proofread related information.
• Review, revise and modify schedules and catalogs as needed.
• Learn standards and requirements for courses, sections, data, coding and information included in college catalogs and schedules of classes.
• Compose correspondence and written materials independently or from oral instructions.
• Utilize a computer to input data, maintain automated records and generate computerized reports.
• Add, modify and delete classes from schedules.
• Proofread, edit and revise schedules, catalogs and related work.
• Meet schedules and deadlines.
• Communicate effectively both orally and in writing.
• Analyze situations accurately, exercise sound judgment and adopt effective courses of action.
• Prepare clear, concise and comprehensive spreadsheets, correspondence, reports and other written materials.
• Understand, interpret, explain and apply applicable rules, regulations, policies and procedures, laws, codes and ordinances.
• Operate a computer and use standard business software.
• Establish and maintain cooperative and effective working relationships with others.

CONDITIONS OF EMPLOYMENT

Prior to employment, the selected candidate will be required to complete the following:

1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
2. Criminal Justice/Fingerprint Clearance.
3. California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
4. DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
5. Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this class, employees are regularly required to communicate with others in person, over the phone and electronically; move about the office and campus; operate a computer and other office productivity machinery; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds. Specific vision abilities required by this job include the ability to observe details at close range.

Mental Demands:
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new information and skills; perform highly detailed work; work on multiple, concurrent tasks with frequent interruptions and under intensive deadlines.

WORKING ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
• Employees work under typical office conditions subject to frequent public contact and interruption and to intermittent exposure to individuals acting in a disagreeable fashion.
• The employee may be required to travel to locations other than the assigned work site, and occasional evening, holiday and/or weekend work may be required in accordance with the collective bargaining agreement.

REQUIRED APPLICATION DOCUMENTS

The following documents must be attached to your application in order to render it complete.

1. Cover Letter describing your interest in the position, including how you meet the minimum requirements and are qualified to perform the essential functions as listed in this job posting. Please also describe your experience and approach to ensuring accuracy and organization when coordinating instructional schedules, room assignments, and related records or a similar experience, while providing equitable and professional support to a diverse community of students, faculty, staff, and stakeholders. Please respond to the following prompt in your own words, without using AI tools-we're interested in your authentic voice and perspective
2. Resume
3. Transcript conferring your Associate's degree showing whatever coursework you have completed and are using as the basis for your application as described in the Requirements above, if applicable.

Supplemental & Salary Information

WORK SCHEDULE
Campus: Kentfield
Full-time Equivalent: 1.0 - Full-time
Months per Year: 12
Work Days/Hours:
Monday - Friday
9am - 5pm
7.5 Hours per Day
37.5 Hours per Week

SALARY INFORMATION
FLSA Status: Non-exempt
Salary Range: CSEA 186
Full Salary Range: $35.51 - $43.16 per hour
Starting Salary Range: $35.51 - $39.15 per hour (Step 1 to 3) Normal entering step is Step 1.

Please refer to our Human Resources web site for salary schedules.

CLASSIFICATION CATEGORY & RETIREMENT PLAN
Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.

HEALTH, WELFARE, and FRINGE BENEFITS
Marin Community College District (MCCD) offers a generous suite of health, welfare, and fringe benefits for benefit-eligible Full-time CSEA Employees. The plan year for medical, dental and vision coverage starts on October 1 of each year.

• Medical Insurance: The District offers six plan options through Kaiser and Blue Shield. Visit the Benefits Page for Employee and District contribution rates effective 10/01/2026.
• Dental Insurance: Delta Dental coverage for employee and dependents (premium paid by MCCD).
• Vision Insurance: VSP coverage for employee and dependents (premium paid by MCCD).
• Vacation: Accrue 7.5 hours (1 day) per month with additional accruals after 3, 10, and 14 years of service.
• Paid Holidays: 17 paid holidays annually, which includes a paid winter holiday break at the end of December.
• Sick Leave: Accrue 90 hours annually, 7.5 hours per month.
• Retirement Pension Plan (CalPERS): MCCD contributes 26.40% of employee's creditable earnings to CalPERS on a monthly basis (2026/2027). Vested after five (5) years. Mandatory employee contribution for 2024/2025 is 7% - 8%, depending on original date of membership and prior membership status.
• Voluntary Retirement Savings Plans: Additional tax-advantaged 403(b) or 457(b) retirement savings plans are also offered.
• Basic Life & AD&D Insurance: $50,000 (premium paid by MCCD)
• Voluntary Life Insurance: Coverage for employee, spouse and/or child(ren) (employee-paid)
• Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), Employee Assistance Program (EAP)

Benefits Available through Selected Medical Plan (no cost to employee):
KEY: ALL = All members eligible; BS = Blue Shield members eligible; KA = Kaiser members eligible

• 24/7 Helpline through the Employee Assistance Program (ALL)
• Expert Medical Opinions through Teladoc (ALL)
• 24/7 Physician Access through MD Live (BS)
• Generic Medications through Costco (BS)
• Enhanced Cancer Benefit through Contigo Health (BS)
• Hip, Knee, and Spine Surgical Benefit through Carrum Health (BS)
• Personal Health Coaching through Vida Health (BS)
• Physical Therapy for Back and Joint Pain through Hinge Health (BS)
• Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (BS)
• ClassPass: Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes (KA)

To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/5463917/instructional-support-specialist