Posting Number: req26936
Department: Psychiatry
Location: Tucson Campus
Address: 1501 N. Campbell Ave., Tucson, AZ 85719 USA
Position Highlights
The Department of Psychiatry seeks a highly motivated Multimedia Design Assistant II, a position that combines creativity and vital administrative functions for the department across its various divisions. In this essential role, the staff person - with the direction and guidance of the Manger of Program Innovation and Strategic Initiatives - helps create and maintain content for the department's communication channels (digital, print, video, web) and assists in the development, production, and…
dissemination of marketing collateral for Psychiatry's programs including its continuing education events (conferences and Grand Rounds), residency and fellowship programs, research, alumni outreach, internal and external events, as well as assisting in event planning, production, post-event processes, and other duties as assigned. These efforts enable us to showcase the excellent work of our faculty, trainees, and staff to meet our goals in raising the Department's profile locally, regionally, and nationally.
Assists in creating department communications (digital, print, video, web) and assists in the development, production, and dissemination of marketing and communications collateral for Psychiatry's programs including its trainee programs, continuing education events (including Grand Rounds and conferences), research programs, alumni outreach, internal and external events, and more - as well as assisting in event planning, production, and reporting. Produces original promotional materials (web/print/video) that adhere to brand guidelines. Assists in communicating the department's accomplishments (research, awards, etc.), initiatives, and continuing education events via publishing on the department's website, in its newsletter and social media, as well as through various university channels. Helps with archiving Grand Rounds and conference presentations on our YouTube channel. Administrative work includes pulling metrics to report and translating analytics for various initiatives (such as research recruitment, event advertising, etc.) and the results of outreach efforts via web traffic, recruitment sign-ups, event sign-ups, etc.
This hybrid position requires in-office work at least one to two days a week. It also entails occasional after-hours work for internal/external events. We are happy to work with you on your schedule if you are in school, have other employment, or family obligations.
- Visa sponsorship is not available for this position.
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Duties & Responsibilities
- Archiving Grand Rounds and conference videos. Creating promotional collateral for department programs (including its fellowships, continuing education events, research recruitment, internal and external events, alumni outreach, and more) for newsletters, social media, graphic design, marketing, direct email, creating & editing videos, more; includes meetings to plan and implement.
- Creating PowerPoint slides for faculty meetings and other departmental presentations.
- Analytics and metrics for event reports, social media accounts and website traffic. Assisting with event planning, graphics, production, and post-production. Includes meetings to plan and implement.
- Database management for listservs, outreach, conference, event and alumni mailing lists. Website updating and maintenance for program pages (education, research, events), faculty and staff profile pages, news and events pages, resource and archive pages, etc.
- Knowledge of and compassion for people with mental health illnesses and psychiatric conditions.
- Graphic design and analytic skills are imperative. Attention to detail is a must, as is a good attitude, the ability to take direction, and the ability to accept constructive feedback. Self-directed, self-starter, good communicator, and patient.
Knowledge, Skills & Abilities:
- Knowledge of and commitment to principles of excellence, integrity, respect, kindness, curiosity, patience, and emotional intelligence in the development of high-quality work and professional interactions.
- Knowledge of graphic design principles and practices, including image sizing, resolution, file formats, and technical specifications for print, web, social media, and video platforms.
- Knowledge of and ability to adhere to University of Arizona branding standards and guidelines across print and digital communications.
- High level of attention to detail and ability to review, proof, and produce accurate, polished, and professional communication materials.
- Ability to develop analytics and metrics reports to evaluate and demonstrate the impact of team initiatives and communications.
- Knowledge of quantitative and qualitative analysis methods and ability to analyze survey results and other data to identify trends, evaluate effectiveness, and inform process improvements.
- Strong organizational skills with the ability to manage multiple projects simultaneously, prioritize competing deadlines, adjust priorities as needed, and successfully complete projects from initiation through completion.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Knowledge of Microsoft business intelligence tools and applications used to develop, analyze, and communicate data and metrics.
- Knowledge of social media best practices, including Meta platforms such as Facebook and Instagram, Meta Ads Manager, and YouTube.
- Knowledge of multimedia storage, digital archiving standards, file organization, and media inventory management practices.
- Ability to accurately follow written and verbal instructions, established procedures, project requirements, and organizational expectations.
- Strong written and verbal communication skills, with the ability to respond appropriately and promptly to communications received through email, chat, text, and other communication platforms.
- Strong problem-solving and research skills, with the ability to independently locate, evaluate, and apply relevant information and resources to complete assignments and resolve routine challenges.
- Ability to receive, consider, and incorporate constructive feedback, demonstrate an open-minded approach to collaboration, and ask thoughtful, detailed questions to clarify expectations and ensure successful outcomes.
- Ability to demonstrate reliability and punctuality, including consistent attendance and timely completion of assigned responsibilities.
- Proficiency with Adobe Creative Cloud applications, including Photoshop, Illustrator, Acrobat, Premiere, and InDesign, or comparable proficiency with Canva.
- Proficiency with digital communication and collaboration platforms, including Mailchimp, Zoom, and Qualtrics.
- Proficiency with Google applications and analytics tools, including Google Forms and Google Analytics.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- High school diploma or high school diploma equivalency is required.
- Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
FLSA: Non-Exempt
Full Time/Part Time: Part Time
Number of Hours Worked per Week: 20
Job FTE: .50
Work Calendar: Fiscal
Job Category: Communication and Marketing
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $20.33 - $25.41
Compensation Type: hourly rate
Grade
5
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC2
Job Family
Multimedia
Job Function
Communications & Marketing
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Jessica Bodzioch
Open Until Filled: Yes
Documents Needed to Apply: Resume, Cover Letter, and One Additional Document
Special Instructions to Applicant
Application: The online application should be completed in its entirety. Blank or missing information may be considered an incomplete submission.
Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum qualifications.
We want to see your great work! Please provide a Word document with links to download the following portfolio samples:
- Event flyer and/or program brochure
- Social media graphic
- Social media post
- PowerPoint Presentation
- One vertically optimized social media video sample (under 1 minute), and, if available, one longer-form video sample (3-5 minutes).
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