Nursing and Health Professions Office Assistant

Summary/Purpose: This position is responsible for the management and oversight of the admission process to the undergraduate nursing programs (ADN/ABSN/RN-BSN) and MSN graduate program support, which encompasses the management of all of the associated paperwork for new and existing students, including the management of health information through an outside vendor. The position also includes the responsibility of maintaining faculty files. This position is responsible for collaborating with the nursing department, program directors and faculty to prepare and maintain accreditation standards and readiness for on-site surveys. Essential Job Functions/Primary Responsibilities: (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.) Maintain electronic file folders and sorting documentation into appropriate filing folders Retrieve any additional transcripts of TEAS scores for applicant files Scores new applicant files Collaborate with the Program Director to complete the student acceptance process Creates and maintains an Excel file for all applicants, accepted, deferred, not accepted Distributes acceptance and declination information to applicants Disseminates the acceptance lists to appropriate departments/ individuals within the university Creates and maintains confidential faculty files as needed Files all evaluations and relevant paperwork in student and faculty files Maintains confidentiality of student data as protected by FERPA. Communicates with students and other employees effectively Coordinate, organize, schedule vendors, space, for Pinning Ceremonies, student orientations, graduation and other scheduled events Maintains adequate office supplies Compiles detailed minutes of all faculty meetings Generates all purchase orders, processes all program invoices for vendor payment Answers calls from students, vendors, etc Schedules appointments for Program Director Supports the Program Director and other faculty as requested Communicates and collaborates with other University employees as needed Interacts by phone or email with vendors such as ATI, Exxat and CastleBranch Conducts all work in a safe manner and all work safety practices are followed. Other Functions: Performs similar or related work as required, directed or as situation permits Continues professional development and training; keeps current with trends Assists other department staff as needed to promote a team effort. Knowledge, Ability and Skill: Demonstrated commitment to promote diversity, equity, and inclusion, and work in an environment in which all members of the University community are treated with respect and dignity Computer-Excellent Word and Excel skills Strong organizational skills Self-motivated; ability to function independently Professional communication skills Customer service skills for internal and external customers, students, faculty and peers Time management skills Adaptiveness; ability to implement changes without workflow disruption Adaptability to various electronic programs. Qualifications Minimum Required Qualifications: Education, Training and Experience: Bachelor's Degree from accredited institution 3-5 years’ related work experience in college education is preferred Medical terminology knowledge preferred Special Requirements: Valid Driver's License & insured vehicle Physical and Mental Requirements: Work Environment None Under 1/3 1/3 to 2/3 Over 2/3 Outdoor Weather Conditions X Work with fumes or airborne particles X Work near moving mechanical parts X Risk of electrical shock X Vibration X Physical Activity None Under 1/3 1/3 to 2/3 Over 2/3 Standing X Walking X Sitting X Talking & Hearing X Using hands/fingers to handle/feel X Climbing or balancing X Bending, pulling, pushing X Driving X Lifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3 Up to 10 pounds X Up to 25 pounds X Up to 50 pounds X Up to 75 pounds X Up to 100 pounds X Over 100 pounds X Vision requirements Close vision (i.e. clear vision at 20 inches or less) Distance vision (i.e. clear vision at 20 feet or more) Color vision (i.e. ability to identify and distinguish colors) Peripheral vision (i.e. ability to observe an area that can be seen up and down or left and right while the eyes are fixed on a given point) Depth perception (i.e. three-dimensional vision, ability to judge distances and spatial relationships) Full-Time Employee Benefits: Medical Insurance Dental Insurance Vision Insurance Pet Insurance 401k employer match Employee & dependent life insurance Great tuition benefits for employee, spouse & dependents PTO program (This job description does not constitute an employment agreement between the university and employee. It is used as a guide for personnel actions and is subject to change by the university as the needs of the university and requirements of the job change.)