Office Coordinator II

One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Department Information

The Center for Teaching and Learning (CTL) at Georgia College & State University focuses on faculty success by creating a single entity that encompasses faculty development, and instructional design, and support. It addresses the rapidly evolving role of technology in teaching and learning. CTL coordinates existing and new initiatives to improve efficiency and effectiveness. It also interacts closely with the University Library and Information Technology. CTL is a one-stop shop that advances faculty success.

Job Summary

The Office Coordinator II provides administrative and operational coordination for the Center for Teaching & Learning (CTL), supporting CTL's mission of advancing faculty success through faculty development, instructional design, and engaged teaching and learning initiatives. Working under the general direction of the CTL Director, this position administers the CTL operating budget and grant funds, serves as the office's primary point of contact and lead for administrative operations, and functions as the primary administrative liaison between CTL and campus partners on matters of purchasing, personnel, facilities, and operations. The Office Coordinator II may train, assign, and review the work of student workers and part-time/temporary staff.

Responsibilities

Administrative Coordination & Office Leadership - 35%

Serves as the primary point of contact for CTL, overseeing day-to-day office operations and resolving most inquiries and issues independently, referring only the most complex matters to the Director

Trains, assigns, and reviews the work of student workers and part-time/temporary staff supporting CTL operations; may be designated as lead worker for administrative support functions

Coordinates and maintains the CTL calendar, including scheduling faculty consultations, workshops, committee meetings, and the Director's appointments and travel

Oversees workshop and event registration systems and CTL communications (e.g., CTL Newsletter), ensuring accuracy and timely distribution

Maintains and audits CTL files, records, and shared drive/website content, establishing procedures to ensure consistency and compliance

Budget Preparation & Fiscal Control - 30%

Prepares and administers the CTL operating budget and small grant programs (e.g., Academic Affairs Small Grants, Community-based Engaged Learning Grants, Affordable Learning Georgia Grants), including forecasting and monitoring expenditures against allocations

Approves and processes purchase requests, reimbursements, and invoices; reconciles accounts, identifies and resolves variances, and prepares periodic financial reports for the Director

Serves as the primary CTL liaison with Finance & Administration, Procurement, and Grants Accounting on budgetary and purchasing matters

Maintains comprehensive records and statistics on grant expenditures, workshop attendance, and program participation for internal and external reporting

Program & Event Administration - 20%

Administers the full logistical lifecycle of CTL programming, including New Faculty programs, professional development workshops, and the Teaching Excellence Awards, from planning through post-event evaluation

Serves as administrative liaison with campus departments, vendors, and outside partners to coordinate facilities, catering, and materials for CTL programs and events

Oversees administration of course feedback initiatives (e.g., PFOT & SGID, SRIS), managing scheduling, distribution, and reporting logistics

Personnel & Records Administration - 10%

Prepares, reviews, and processes personnel change documentation for CTL student workers and part-time/temporary staff, ensuring accuracy and compliance with institutional policy

Maintains and audits personnel and time-keeping records for CTL support staff and student workers

Other - 5%

Other duties as assigned.

Required Qualifications

Educational Requirements

High School diploma

Other Required Qualifications

Proficient in Microsoft Office Suite (Word, Excel, Outlook)

Required Experience

4 years of related office coordination or administrative support experience, preferably in a higher education setting, including experience with budget administration and lead or supervisory responsibilities.

Preferred Qualifications

Preferred Educational Qualifications

Associate's degree.

Preferred Experience

Higher education administrative support experience.

Proposed Salary

This position is a pay grade 7. The minimum salary is $40,729. Starting salary within this range is based on relevant years of experience.

For more information about GCSU compensation practices, click here: https://www.gcsu.edu/humanresources/pay-grade-structure.

Required Documents to Attach

• List of References

Knowledge, Skills, & Abilities

ABILITIES

Ability to independently resolve most administrative and operational issues

Ability to train, assign, and review the work of lower-level staff and student workers, and to serve as a lead worker as needed

Ability to manage multiple concurrent programs, budgets, and deadlines with minimal supervision

Ability to communicate effectively and professionally with faculty, staff, executive leadership, and the public

KNOWLEDGE

Advanced knowledge of general office administrative practices, procedures, and equipment

Working knowledge of budget preparation, fiscal control, purchasing, and reimbursement procedures

Broad familiarity with university policies, procedures, and grant compliance requirements

SKILLS

Advanced organizational, time-management, and multi-tasking skills

Skill in budget administration, reconciliation, and financial reporting

Skill in leading, training, and coordinating the work of others

Excellent verbal/written communication and customer service skills

Proficient data-entry, recordkeeping, and reporting skills

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is not a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position requires a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Background Check

• Criminal Background Check
• Credit Check

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=36000&JobOpeningId=304247&PostingSeq=1

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