Description
Hampton University is currently seeking an experienced and
qualified Project Manager for the Physical Plant Department.
The Project Manager serves as the University’s owner’s
representative on construction, renovation, and capital renewal
projects — responsible for delivering projects on scope, on
schedule, and within budget while protecting the University’s
interests in its dealings with architects, contractors, and
vendors.
Examples of Duties
Project Delivery
- Determine and define scope of work and deliverables
- Manage projects up to $20 million dollars
- Predict resources needed to complete project
- Obtain necessary permits, approvals, and other regulatory
prerequisites
- Draft and submit budget based on scope of work and resources
requirements
- Manage costs to meet budget
- Project delivery end to end — scope, schedule, budget, change
orders, inspections, closeout
The full range, not just capital projects but departmental
renovations and small work through major construction
Manage construction schedule and activities
Coordinate efforts across entire project between architects,
designers, engineers, and subcontractors
Issue progress updates as needed regarding costs and
timelines
Owner’s Representation and Contract Administration
- Provide direction over contracts and subcontracts
- Select and manage subcontractor and supplier relationships
- Develop scopes of work for competitive bidding; evaluate bids
and make award recommendations
- Verify that work has been performed to specification before
payment applications are approved
- Review and evaluate change order requests, including evaluation
of whether the work falls within the existing scope of the
contract, before recommending approval
- Confirm contractor and subcontractor insurance, bonding, and
licensing requirements are met and remain current
- Coordinate with contracted service providers where project work
intersects existing service agreements, ensuring work is properly
assigned and not duplicated across agreements
- Administer warranties and manage warranty claims following
project completion
- Monitor contractor safety compliance and adherence to
university standards on site
Project Cost Accountability
- Capture and maintain project cost data as work progresses —
commitments, change orders, payment applications against schedule
of values, and remaining contingency
- Provide project cost data for verification against the
University’s accounting records and for reporting to senior
leadership
- Maintain the cost and commitment position on each active
project so that project status is known in real time rather than at
closeout
- Support project close-out accounting, including final cost
documentation and asset information required for
capitalization
Space Planning and Capital Renewal
- Staffing the Space Allocation Committee and building the space
inventory behind it
- Contribute condition assessment and project data to the
University’s deferred maintenance register
- Support capital renewal planning with cost estimates, condition
information, and project sequencing recommendations
Documentation, Systems, and Process
- Establish and maintain complete project records — drawings,
specifications, submittals, correspondence, change documentation,
and closeout materials — as institutional records rather than
personal files
- Develop and document standard project management processes,
templates, and procedures for the department
- Maintain as-built documentation and building system records
following project completion
- Use project management, scheduling, and reporting software, and
available automation and artificial intelligence tools, to manage
schedules, track costs, maintain documentation, and produce
reporting more efficiently than manual methods allow
- Verify output generated by any software or automated tool
before it is used in a decision, submitted to a contractor, or
reported to leadership
- Support the department’s broader adoption of technology and
reporting tools, including training others in their use
Department Support and Coverage
- Participate in emergency response and after-hours situations
affecting University facilities
- Develop working knowledge of physical plant operations,
maintenance programs, and building systems beyond active
projects
- Support the Director and Assistant Director as assigned,
including coverage during absences as experience permits
Typical Qualifications
- BS Degree in Building Construction, Construction Management,
Civil Engineering, Architecture, or a related field; or an
equivalent combination of education and directly applicable
experience
- Strong leadership and communication skills
- 5-7 years of experience in project management within
construction
- Comfortable reading and understanding blueprints and
drawings
- Demonstrated knowledge of construction, engineering, and
architecture principles
- Ability to budget, schedule, negotiate, and control costs
- Proficient in Microsoft Office and general computer software,
and project management software
- High degree of familiarity with contract and subcontract
document, terms and conditions
Preferred
- Experience representing an owner rather than a contractor
- Experience in higher education, healthcare, or another
institutional setting
- Experience managing projects within an occupied and operating
facility
- Professional certification such as PMP, CCM, or similar
- Experience with construction project management platforms and
scheduling software
- Demonstrated experience applying automation or analytical tools
to project tracking and reporting
Supplemental Information
- Must be available to work occasional evenings and weekends as
project schedules require
- Must be able to access active construction sites, including
areas requiring the use of ladders and stairs, and to lift to 20
pounds
