Program Associate for Theological Education

Essential Functions

• Using project management software, coordinate multiple, overlapping planning processes for courses, webinars, in-person events, certificate pathways, and other theological education initiatives
• Manage partner correspondence for courses, webinars, fellowships, cohorts, book talks, and other theological education programming
• Create and maintain organized Google Drive course folders for all programs
• Populate course sites and maintain course materials across LMS platforms
• Prepare Run of Show documents for webinars, colloquia, book talks, and in-person events
• Archive recordings and upload materials to the institutional repositories
• Fulfill the administrative needs of the theological education department, including departmental scheduling, note-taking at group meetings, facilitating contracts and payments, routine faculty and partner correspondence, and documentation workflows
• Liaise between the theological education and communications teams to support program promotion
• Manage live virtual event execution, including Zoom operations, tech checks, recordings, captioning, and related event logistics

Qualifications

• Bachelor’s degree required; graduate coursework or degree in theology, religious studies, education, nonprofit administration, or related field preferred
• Minimum 3 years of experience in academic operations, program administration, event production, or nonprofit systems coordination
• Experience managing multiple concurrent workflows and deadlines across diverse stakeholder groups
• Proficiency with project management systems such as Asana, LMS platforms, Zoom, Google Drive, and documentation tools
• Familiarity with contract processing, W-9 collection, honoraria, and finance coordination
• Experience supporting public-facing educational programming in virtual and in-person settings