Registrar’s Office Coordinator

JOB FUNCTIONS:

Student Records & Administrative Support

1. Serve as the primary point of contract for students, faculty, and staff via phone, email, and in-person inquiries.
2. Process transcripts, enrollment verifications, grade entries, and academic forms (Add/Drop, Withdrawals, Advisor Changes, Major Declarations).
3. Assist with graduation-related processes, including Applications for Degree and diploma coordination.
4. Fulfill internal data requests in compliance with FERPA regulations.

Office Operations & Event Support

1. Coordinate logistics for registration periods and commencement activities.
2. Manage incoming and outgoing mail and maintain organized office records.
3. Ensure adequate office supplies and assist with schedule meetings and office coverage.

Customer Service & Collaboration

1. Provide clear guidance and support to students navigating academic processes.
2. Foster a welcoming, professional, and service-oriented office environment.
3. Support special projects and initiatives as assigned.

Preferred and Required Qualifications

Associate degree required; Bachelor’s degree preferred, with at least two years of administrative experience, or an equivalent combination of education and experience. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn student information systems. Ability to work effectively in a fast-paced, team-oriented environment