Job ID: 304984
Location: Augusta University
Full/Part Time: Full Time
About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public…
academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
Job Summary
The Training Coordinator at Augusta University serves as the primary educator and resource for the research community. This role is crucial in developing and maintaining educational materials and training programs related to research policies and procedures, and ensuring compliance with federal and state regulations governing human research. This position is responsible for development and maintenance of a comprehensive education program for the research community.
Responsibilities
The duties include, but are not limited to:
RESEARCH ACADEMY:
- Coordinate a comprehensive four-day training program offered twice annually, ensuring all logistical and administrative components are executed smoothly.
- Manage and maintain the full training schedule involving 35+ speakers, including session assignments, timing, room/virtual setup, and sequence flow.
- Oversee participant enrollment, including registration processes, attendance tracking, roster management, confirmation notices, and follow-up communications.
- Serve as the primary point of contact for trainees, presenters, and internal departments related to program activities, expectations, and scheduling needs.
RESEARCH ACADEMY:
- Lead the expansion of the existing 101 training into 200- and 300-level courses, ensuring content builds logically on foundational concepts that will be held monthly.
- Collaborate with subject matter experts to design curricula for advanced courses, deepen topic coverage, and integrate real-world application scenarios.
- Develop course timelines, agendas, speaker assignments, and content outlines for advanced-level programs.
- Coordinate logistics for newly developed courses, including scheduling, marketing, enrollment, and resource preparation.
- Monitor participation and feedback from advanced courses to refine curriculum, identify gaps, and enhance long-term training pathways.
- Gather feedback from trainers and trainees after each session.
- Prepare and post virtual (online) versions of presentations.
RESEARCH COORDINATION & SPECIAL EVENTS:
- Coordinate institution-wide Research Town Halls to ensure policy, procedure, and regulatory updates are effectively communicated to the research community.
- Collaborate with leadership and departmental management to gather updates and prepare presentation content.
- Manage all event logistics, including scheduling, communication distribution, agenda development, speaker coordination, and technology needs.
- Track attendance, maintain documentation of topics covered, and support follow-up communication and resource sharing.
- Facilitate the yearly IRB Member and Research Retreat in collaboration with the IRB Director.
- Plan and facilitate the annual IRB Member and Research Retreat, ensuring strategic goals, training needs, and institutional priorities are met.
- Coordinate retreat planning activities such as agenda creation, speaker invitations, breakout sessions, and presentation materials.
- Oversee event logistics, including venue arrangements, registration, communication plans, catering (if applicable), AV needs, and day-of execution.
- Collect and analyze post-event evaluations, prepare summary reports, and identify opportunities for retreat enhancement and improved engagement.
ADMINISTRATIVE DUTIES:
- Serve as backup for Systems Specialists and Administrative Assistant 3.
- Schedule and coordinate New Research Faculty Meetings to introduce incoming faculty to institutional research resources, policies, and support offices.
RESEARCH CALENDAR:
- Develop and maintain a comprehensive New Research Calendar that outlines key deadlines, events, compliance requirements, training sessions, and research-related milestones for faculty and staff.
- Coordinate with institutional offices, including IRB, Grants Administration, Compliance, and Sponsored Programs, to collect timely information and ensure calendar accuracy.
- Regularly review and update calendar entries to reflect policy changes, new initiatives, and institutional priorities.
OTHER DUTIES:
- Perform other duties as assigned.
Required Qualifications
Bachelor's degree from an Accredited College or University in a related field and 3 years of progressively responsible research administration experience.
Preferred Qualifications
- Experience in an academic research environment with experience coordinating training classes, conferences, or seminars.
- Experience using research systems.
- Experience and working knowledge of D2L, Articulate, Percipio and other learning management systems.
Knowledge, Skills, & Abilities
KNOWLEDGE
- Research training programs and resources
- Federal reporting requirements to maintain compliance
SKILLS
- Well-developed interpersonal skills and the ability to work well independently as well as with co-workers, peers, supervisors, and external; customers;
- Exceptional organizational skills, a keen attention to detail;
- Excellent verbal and written communication skills;
- Skilled in use of Microsoft Office programs (Outlook, Word, Excel) and web applications;
- Experience with iLab as well as skilled in use of PeopleSoft Financials or able to quickly learn and master programs
ABILITIES
- Ability to work collaboratively with other members of management team
- Ability to work effectively as a team member
- Demonstrate flexibility in regards to job duties and assignments with matched ability to multi-task.
- Ability to manage and respond to different situations in a professional and friendly manner;
- Ability to effectively and efficiently handle multiple tasks simultaneously with precision and adapt to changes in responsibilities and workloads in a fast-paced environment;
- Must possess a high degree of urgency and self-motivation;
- Must possess a high degree of integrity and have a strong work ethic
Shift/Salary/Benefits
Shift: Days; M-F (Work outside of normal business hours may be required)
Pay Band: B11
Salary: $56,600.00/Annually-$58,150/Annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365