Scheduling & Academic Planning Coordinator

About Us

Middle Georgia State University (MGA), a multi-campus, baccalaureate and graduate degree-granting public institution, is the most affordable public state university in Georgia. MGA has five campuses-Macon, Cochran, Dublin, Eastman, and Warner Robins, all located in central Georgia-and global outreach through its fully-online campus. Its enrollment of 8,400 students is largely comprised of students from most of Georgia's 159 counties. The University has six academic schools, including Georgia's flagship aviation program, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the state.

Job Summary

The position performs duties related to academic scheduling, training, and compliance with University, BOR, and regional accreditation policies and standards The position supports academic planning through facilities support, curriculum management activities, and records management.

Responsibilities

Scheduling and Coordinating Academic Space (50%)

• Coordinates academic master scheduling activities including overseeing the schedule roll process each semester.
• Provides assistance with semester course scheduling for academic departments and schools.
• Reviews schedule of classes to ensure compliance of University, USG, and SACSCOC regulations and procedures.
• Prepare and distribute semester calendar of important dates regarding scheduling, planning, and operational processes for Academic Affairs.
• Assists in preparing and analyzing reports for course and enrollment distributions.
• Coordinate final exam process and produce completed final exam schedules each semester.
• Schedules space for academic related use in Banner.
• Coordinate space utilization efforts for academic space, including processing and tracking requests for facilities maintenance, space usage changes, and project requests.
• Coordinates scheduling and space utilization projects and initiatives.

Academic Planning, Records, and Catalog Management (40%)

• Responsible for accurate reporting and timely transmission of data from the curriculum management system to institutional stakeholders.
• Supports Academic Affairs and other divisions of the University in annual revision of the academic catalog using catalog management software.
• Coordinate the textbook adoption process for each semester, serving as the AA Liaison to Auxiliary and AA Division
• Serve as OTR liaison for Academic Affairs regarding banner processes, course and major coding, and data corrections.
• Coordinate syllabus process each semester and provide assistance and training for Simple Syllabus platform as needed.
• Assist and support course attribute assignment process each semester.
• Represents AA Division in various capacities and workgroups related to scope of responsibilities
• Supports academic affairs in academic planning activities
• Supports academic affairs records management.

Other Duties as Assigned (10%)

• Performs ad hoc and other related duties as assigned

Required Qualifications

Educational Requirements

Completion of bachelor's degree in a related field.

Other Required Qualifications

• Knowledge of student information system (Banner)
• Competency in the operation of computers and use of software programs
• Excellent interpersonal and communication skills including strong sensitivity to privacy concerns and willingness to adhere to all confidentiality requirements

Required Experience

• Three to five years in a related field or similar position.
• Experience with highly detailed work.

Knowledge, Skills, & Abilities

• Knowledge of collegiate curriculum and academic catalogs.
• Knowledge of Student Information Systems.
• Knowledge of university transcript, catalog, course, and policy review procedures.
• Knowledge of university policies and procedures.
• Knowledge of Family Educational Rights and Privacy Act (FERPA) requirements and data governance
• Knowledge of scheduling regulations and SACSCOC policies.
• Skill in the operation of computers and use of software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Middle Georgia State University is committed to four core values in what we do and represent: CORE VALUES: Stewardship - Engagement - Adaptability - Learning

Equal Employment Opportunity

Middle Georgia State University is committed to ensuring a safe learning environment that supports the dignity of all members of the University community. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Middle Georgia State University. Pursuant to Board of Regents Policy Section 6.6, federal and state laws and regulations, and our vision, mission, and values, Middle Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation, including a criminal background check demonstrating your employment eligibility with MGA, as determined by MGA in its sole discretion, confirmation of the credentials and employment history reflected in your application material, and, if applicable, a satisfactory credit check.