Job Details
Department: President's Office
Compensation: $75,000.00 to Negotiable Annual
General Description / Primary Purpose
This position provides leadership and oversight of the daily administrative and operational functions of the Office of the President. The position is responsible for coordinating office operations, personnel administration, budget support activities, facilities and space management, special projects, and administrative processes that support the effective functioning of the President’s Office. The position supervises office staff, ensures compliance with University policies and procedures, and…
serves as a key operational resource for matters involving human resources, budgeting, facilities, and office administration.
Job Functions
- Provides leadership and oversight for administrative operations within the Office of the President to ensure efficiency, effectiveness, and alignment with University policies and procedures.
- Resolves administrative and operational issues affecting the Office of the President and coordinates appropriate solutions with University departments and stakeholders.
- Evaluates administrative processes and recommends improvements to enhance operational effectiveness and customer service.
- Coordinates logistics for meetings, events, and activities hosted by the Office of the President.
- Coordinates planning, development, and monitoring of budgets supporting the Office of the President and associated funding sources.
- Works collaboratively with University business and finance personnel to support budget planning, forecasting, reconciliation, and reporting activities.
- Reviews and approves leave requests, timesheets, and other personnel transactions in accordance with University policies and procedures.
- Supports the performance, development, and training of Office of the President staff through coaching, goal setting, performance management, and professional development activities.
- Coordinates recruitment, onboarding, employee transitions, and other workforce planning activities for the Office of the President.
- Serves as the primary liaison with Human Resources regarding matters affecting the President's Office.
- Ensures compliance with University policies, procedures, record retention requirements, and administrative regulations.
- Coordinates office space planning, furniture needs, equipment purchases, and related operational requirements.
- Serves as the primary operational contact for facilities-related matters affecting the Office of the President, including renovations, office improvements, and construction projects.
Marginal Functions
- Assists with special projects and initiatives assigned by the President or designee.
- Serves as backup for key office functions during staff absences, vacancies, or periods of increased workload to ensure continuity of operations.
- May serve as the building's backup Emergency Coordinator, assisting with emergency preparedness efforts, communications, and coordination of building safety procedures.
- Performs other related duties as assigned.
Supervisory Responsibilities
- Directly supervises the Coordinator, Office Manager, and OPS employee(s) assigned to the Office of the President.
Required Qualifications
Master's and 2+ years of relevant experience or Bachelor's degree and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Equal Opportunity
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Organization
Mission Statement
Our student-centered mission is to create the next generation of thinkers, leaders, and problem solvers with the knowledge and experience to uniquely change the world.
Vision Statement
University of North Florida will be the higher education nexus where diverse students, faculty, and organizations from around the world collaborate to creatively innovate for the advancement of society.
Values
We achieve excellence in all we do; we are an institution of uncompromising character; we lead with humility, humanity and integrity.
Integrity – We do the right thing for the right reason at the right time.
Respect – We treat everyone with kindness, we are informed by the perspectives of other, and we draw strength from our differences.
Accountability – We are responsible for how the outcomes of our actions affect others and our environment.
Innovation – We harness creativity and talent to turn challenges into opportunities and problems into solution in a uniquely UNF way.
Strategic Goal
University of national prominence and distinction with North Florida as our catalyst and student success as our mantra. Learn more about UNF’s 2020-2025 Strategic Plan.
Statement of Unity
UNF stands in unity and solidarity with all members of our community, regardless of genetic information, race, color, religion, age, sex, disability, gender identity and expression, sexual orientation, marital status, national origin, or veteran status. We are proud of the diversity in our students, faculty and staff.
We strongly condemn acts of hate and bigotry as antithetical to the university's core values of mutual respect and civility. Actions and words that seek to deny human beings full membership in the broader moral community on the basis of arbitrary characteristics are intolerable. We stand opposed to violence in language or in action, and we see these as a threat to the mission of UNF as a public university that is committed to intellectual and cultural growth and civic awareness.
We pledge to stand with and for those who are the most vulnerable members of our community and to take actions that help our students and fellow employees feel safe and know that they are safe. We affirm UNF's unreserved commitment to student success within a diverse, supportive campus culture. We seek to embody the ideals of a free and democratic society, and we fully support and value each member of our community.