Advises the PI on administrative requirements in preparing proposal submissions.Develops budget proposals and associated justifications.Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.Manages internal Sponsored Projects proposal routing, review and approval process.Assists with submission of proposal packages through external sponsor's grant management portals.Ensures central pre-award workflow system is updated to enable team management to reassign and adjust workloads as needed.Pre-Award Compliance- Reviews grant proposals involving CALES faculty to ensure all applications meet exact agency and university regulations prior to submission.
- Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
- Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines).
Advisory- Provides policy and procedure interpretation to academic departments on all areas of Pre-Award, including interpretation of regulations and guidelines of funding with complex and broad guidelines for spending.
- Contributes information and ideas as part of a cross functional team.
Improvement - Plans, arranges and participates in workshops and seminars for Faculty and Staff to promote participation in the proposal process.
- Collaborates with team on annual CALES (College of Agriculture, Life & Environmental Sciences) pre-award strategic plan.
Knowledge, Skills and Abilities (KSAs)- Ability to effectively communicate with multiple stakeholders.
- High attention to detail with the ability to manage multiple complex submissions under strict deadlines.
- Ability to guide and advise faculty on proposal requirements while translating complex sponsor guidelines into actionable steps.
- Strong proficiency in budget creation, forecasting, and understanding cost principles (e.g., Uniform Guidance).
- Knowledge of policies and procedures of various funding agencies.
- Knowledge of major grant submission systems (Research.gov, ASSIST, Grants.gov).
- Knowledge of Microsoft Office software; expert knowledge of Excel.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.Minimum Qualifications- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Eight (8) years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications - Experience preparing and submitting high volume, high value grant proposals.
- Certified Research Administrator (CRA) professional certification.
- Experience with UAccess Research and Financials.
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Research
Benefits Eligible: Yes - Full Benefits
Rate of Pay: DOE
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade10
Compensation GuidanceThe
Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our
Applicant Compensation Guide and our
Total Rewards Calculator.
Career Stream and LevelPC4
Job FamilyGrant & Contract Admin
Job FunctionResearch
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for CandidatesAnna Bounds, Grant and Contract Manager II
annabounds@arizona.eduOpen Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an
Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at
cleryact@arizona.edu.
