Student Records Specialist-General

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview.

Position Summary

The Student Records Specialist-General assists the Registrar by working with students, staff and on special projects. This position reports to the Registrar.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides student services for enrollment, registration, records, graduation, and admissions-related processes, including releasing holds.
• Maintains, verifies, and updates student records by processing enrollment verifications, scanning and indexing official documents, rebuilding historical records, assisting with transcript processing.
• Supports Registrar operations through graduation audits, application processing, course evaluations, transfer credit reviews, course substitutions, program changes, reporting, and special projects.
• Serves as a backup for key Registrar functions and initiatives as assigned.
• Performs other duties as assigned.

REQUIRED QUALIFICATIONS

• High School diploma or equivalent
• One (1) year work experience in an office environment

PREFERRED QUALIFICATIONS

• Associate’s degree or higher
• One (1) year work experience in higher education or Student Services department
• Bilingual – English/Spanish

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong customer service, interpersonal, and communication skills with the ability to handle difficult situations professionally.
• High level of accuracy, attention to detail, and ability to manage multiple tasks simultaneously
• Proficiency with Microsoft Office, general office systems, and standard clerical functions.
• Ability to follow established procedures, exercise independent judgment when appropriate, and maintain sustained computer-based work.
• Ability to work effectively in a fast-paced environment, manage interruptions, and work extended hours during peak operational periods.

Disclaimer:

This job posting is intended to describe the general nature and level of work being performed and is not a complete list of all duties, responsibilities, or qualifications required for the position. A full job description will be provided to candidates selected for an interview.

• Alvin College is an equal opportunity institution and does not discriminate against anyone based on race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law.
• Working knowledge of artificial intelligence (AI) tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.
• Requires the provision of official transcripts and/or certifications within (30) days of hire. Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." Please refer to the NACES® website for further information.
• May require travel to our main campus in Alvin and/or to various offsite locations, including local high schools in Alvin, Danbury, Manvel and Pearland and to Texas Department of Criminal Justice facilities in Richmond, Rosharon or Lake Jackson.
• This position requires a criminal history and/or motor vehicle records check.

Organization

Located just southwest of the Houston, TX Metroplex, Alvin College is a public, comprehensive institution with a strong educational heritage and a continued commitment to providing high-quality learning experiences for all students. In addition to its well-established two-year programs, Alvin College now offers bachelor’s degree opportunities, expanding pathways for students to achieve their academic and career goals.

Alvin College exists to improve the lives of its constituents by providing affordable, accessible, high quality and innovative academic, technical and cultural educational opportunities for the diverse communities it serves. As a premier college that provides high-quality academic, technical and cultural programs, Alvin College's focus will be to promote student success, enhance quality of life and support economic development.

Alvin College has been listed in the top 150 community colleges in America as ranked by the Aspen Institute 2011, 2013, 2015, 2019, 2021, 2023, and 2025 (Colleges nominated every other year).

Alvin College is accountable for its mission within the limitations of its physical and financial resources, is an equal opportunity institution, and does not discriminate against anyone on the basis of race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law.