Serve as the cluster’s Catalogue Coordinator, entering and
scheduling new courses every semester and maintaining the catalogue
on an ongoing basis.
Organizes and implements administrative systems and procedures
performing necessary support duties
Serves as principal administrative contact and liaison with
departmental or program constituents, other universities or with
government agencies; principal source of information on established
unit/project/program policies and advises faculty, students or
staff on regulations and policies
Prepare, maintain, and submit program academic records (such as
course, student, or degree records)
Keeps current on trends, compliance issues, regulations and
guidelines regarding subject matter; advises appropriate community
members accordingly
Executes departmental events related to Undergraduate students:
Negotiates with hotels, caterers and vendors, makes recommendations
for food and activities for participants, managing to a
pre-assigned event/function budget; assigns and coordinates,
classroom, AV and other facilities on behalf of program
Gathers and maintains data for and assists in preparing
reports, often using a variety of computer software; prepare
statistics and reports on program participation, marketing
responses, budget, and evaluations
Oversees work of support staff, students and/or casuals;
trains, schedules and distributes work to students, casuals, and
non-overtime-eligible employees)
May research issues related to policy development and recommend
possible new or revised policy statement; may recommend a possible
implementation plan
May serve as IT point person for department; may serve as
liaison to the centralized communication team by gathering and
coordinating program-specific content, updates, etc. for the
website.
Other duties as assigned by supervisor, including but not
limited to managing office supplies.
Working Conditions:
May be expected to work on campus up to 4 days per week.
Qualifications
Basic Qualifications:
Minimum five years of administrative or office experience
Additional Qualifications and Skills:
- College degree strongly preferred
- Excellent organizational skills with particular ability to
prioritize work in an environment with multiple and conflicting
interests.
- Proven project and/or program management skills.
- Excellent interpersonal and communication skills.
- Ability to work independently with minimal supervision.
- Ability to handle complex and confidential information with
discretion.
- Competency using a variety of computer software.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
- Other Information: All formal offers will be made by FAS
Human Resources.
Work Format Details
This position has been determined by school or unit leaders that
some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University’s Policy on
Employment Outside of Massachusetts .
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Salary Grade and Ranges
This position is salary grade level 055. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent from
all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
